How to Conduct a Successful Remote Board Meeting
A remote board meeting takes place via video conference calls, where the board members don’t physically meet. This method of conducting business grew increasingly popular during the coronavirus outbreak and is likely to be used after the pandemic.
Making use of the appropriate tools is essential to an effective and efficient remote board meeting. All materials should be made available for board members before the start of the meeting. This will reduce time and help prevent any confusion during the meeting. It’s also beneficial to have the meeting recorded especially when there is a lengthy meeting or has a large amount of discussion.
Encourage board members to https://www.boardmeetingweb.net be aware of their surroundings when they’re at the meeting. Distractions like a barking dog, noisy street noises or even the slight murmur of TV in another room can be distracting and make it difficult to concentrate during the meeting. Board members should ideally be able to sign into an office by using a closed, quiet door.
It is crucial to note the presence of each board member prior to the beginning. This ensures that everyone is in attendance and sets the tone of the meeting. After each item on the agenda, it’s beneficial to ask for feedback. This improves engagement and encourages participation even from remote members. The board can decide to act according to the feedback after the meeting if it chooses to.